Your Information

Privacy Policy

We are committed to protecting your personal information and being transparent about how we use it.

Champions Teacher Tutoring processes personal data in accordance with our responsibilities under:

  • The UK General Data Protection Regulation (UK GDPR)
  • The Data Protection Act 2018 (DPA)
  • The Privacy and Electronic Communications Regulations (2003)

We will not do anything with your information that you would not reasonably expect.

Champions Teacher Tutoring Ltd is committed to protecting the rights and freedoms of individuals with respect to the processing of children’s, parents’, and contractors’ data. This privacy policy explains what personal data we collect, why we collect it, how we use it, and how we protect it.

Who controls your data?

The data controller is Champions Teacher Tutoring Ltd, operating as a small company.

Contact: Asmita Bhudia
Email: championsteachertutoring@gmail.com
Phone: 07352 451 279

Why does Champions Teacher Tutoring collect your data?

We only request the minimum amount of information necessary to provide tutoring services or fulfil legal obligations. The main reasons for collecting data are:

  • To provide parents and children with high-quality tuition
  • To ensure a safe learning environment
  • To communicate with parents about lessons, progress, schedules, and updates
  • To provide feedback on student learning and development
  • To administer bookings, attendance, and tutoring records
  • To facilitate emergency contact when necessary
  • To comply with safeguarding, legal, and regulatory requirements
  • To support educational planning, assessment, and record-keeping
  • To process payments and fulfil tax and accounting obligations

What personal data do we collect?

To deliver personalised tutoring, we collect the following information:

Parent/Guardian Information

  • Name
  • Address
  • Telephone number
  • Email address
  • Emergency contacts (if provided)

Student Information

  • Name
  • Date of birth
  • School and year group
  • Academic information, including assessments, learning needs, and progress notes
  • Special Educational Needs information (where relevant)
  • Health information necessary to safeguard the child (e.g., allergies or medical conditions)

Health and SEN information are classified as Special Category Data and are stored securely, accessed only when necessary, and shared strictly on a need-to-know basis.

Payment Information

  • Name
  • Address
  • Email
  • Records required for invoicing and financial reporting

Retention Periods

  • General tutoring records: 3 years after the child leaves the service
  • Accident records: 3 years after the child’s 18th birthday (legal requirement)
  • Safeguarding records: until the child’s 24th birthday (statutory requirement)
  • Financial records: 6 years (HMRC requirement)

Safeguarding Disclosure

Our primary concern is the safety and wellbeing of children. Where safeguarding or child protection concerns arise, we may share information with:

  • Local authorities
  • Social care
  • Police
  • Other safeguarding professionals

This is done only when necessary to protect a child from harm. Safeguarding records are retained in line with statutory guidance.

Where do we store personal information?

We use secure systems to protect your data:

Electronic Records

  • Stored on encrypted, password-protected devices
  • Access is restricted on a “need-to-know” basis
  • Secure cloud storage is used for lesson records and administrative documents
  • Any data transfers between systems use secure, encrypted methods

Paper Records

  • Stored in locked cabinets
  • Access limited to authorised personnel
  • Shredded securely after the retention period

Portable Devices

  • Any portable storage (e.g., USB drives) is encrypted and stored securely

Information Sharing

Champions Teacher Tutoring treats your information as confidential. We do not sell or rent personal data.

We may share information only in the following circumstances:

Legal Requirements

We may disclose information to law enforcement or government bodies when required by law or when necessary to:

  • Protect our rights
  • Prevent harm
  • Comply with safeguarding duties
  • Prevent fraud

Tutoring Delivery

Where tutoring is arranged through a school, relevant information may be shared with school staff to support learning and safeguarding.

Policy Statement

We recognise that parents have the right to know how their information is used and when it may be shared.

We process and store information in line with the six principles of the UK GDPR:

  1. Processed fairly, lawfully and transparently
  2. Collected for specific, explicit and legitimate purposes
  3. Adequate, relevant and limited to what is necessary
  4. Accurate and kept up to date
  5. Kept no longer than necessary
  6. Processed securely using appropriate technical and organisational measures

We may share confidential information without consent if it is in the public interest, such as:

  • Preventing a crime
  • Protecting a child or adult from harm
  • Situations where not sharing information would result in a worse outcome

Your Rights

You have the right to:

  • Request access to your personal data
  • Request correction of inaccurate data
  • Request erasure of your data (in certain circumstances)
  • Request restriction of processing
  • Object to processing
  • Request data portability
  • Object to automated decision-making
  • Withdraw consent at any time (e.g., marketing emails or photo permissions)

To exercise any of these rights, please contact:

Email: championsteachertutoring@gmail.com
Phone: 07352 451 279

If you are unhappy with how your data is used, you may contact the Information Commissioner’s Office (ICO).

Changes to This Privacy Policy

This privacy policy may be updated periodically. Please check back occasionally to ensure you remain informed.

Last updated: July 2026